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How can Artificial Intelligence settle Insurance Claims in five minutes?

Originally published on medium.com

If you’ve ever been in the position of having to file an insurance claim, you would agree that it isn’t the most pleasant experience that you’ve likely ever encountered.

In fact, according to J.D. Power’s 2018 Insurance Customer Satisfaction Studymanaging time expectations is the key driver of satisfaction — meaning, a prompt claim settlement is still the best advertisable punch line for insurance firms. Time-to-settle satisfaction ratings were found to be 1.9 points lower even when the time frame was relatively short and insurers still missed customer timing expectations.

So what should an established insurance company do, to be at par with the customer’s desires of modern service standards? The question becomes even more pertinent when the insurance sector is still lagging behind consumer internet giants like Amazon, Uber who are creating newer levels of customer expectation. Lemonade, MetroMile and others are already taking significant market share away from traditional insurance carriers by facilitating experiences that were previously unheard of in the insurance trade.

Today, Lemonade contends that with AI, it has settled a claim in just 3 seconds! While a new era of claims settlement benchmarks are being set with AI, the industry is shifting their attitude towards embracing the real potential of intelligent technologies that can shave-off valuable time and money from the firm’s bottom-line.

How AI integrates across the Insurance Claims Life Cycle

For this entire process to materialize — from the customer filling out the claim information online, to receiving the amount in a bank account within a short amount of time, and have the entire process be completely automated without any interference, bias, or the whims of human prejudice.

How does this come about? How does a system understand large volumes of information that requires subjective, human-like interpretation?

The answer lies within the cognitive abilities of AI systems.

For some insurers the thought that readily comes to mind is — Surely, it must be quite difficult to achieve this in real-world scenarios. Well, the answer is — NO, it isn’t!

Indeed, there are numerous examples of real-world cases that have already been implemented or are presently in use. To understand how these systems work, we need to break down the entire process into multiple steps, and see how each step is using AI and then passing over the control to the next step for further processing.

How It Works
For the AI-enabled health insurance claims cycle, there are a few distinct steps in the entire process.

Analysis and abstraction

The following information is first extracted from medical documents (diagnosis reports, admission & discharge summaries etc.)

  1. Cause, manifestation, location, severity, encounter, and type of injury or disease — along with & related ICD Codes for injury or disease in textual format.
  2. CPT Codes — procedures or service performed on a patient, are also extracted.

There are in essence two different systems. The first one (described above) processes the information that is presented to it, while the other looks from the angle of genuineness of the information. The latter is the fraud detection system (Fraud, Abuse & Wastage Analyzer) that goes into critical examination of claim documents from the fraud, abuse and wastage perspective.

Fraud, Abuse & Wastage Analyzer

Insurance companies audit about 10% of their total claims. Out of which around 4–5% are found to be illegitimate. But the problem is that the results of these audit findings are available much after the claim has been settled, following which recovering back the money already paid for unsustainable claims is not that easy.

This means that companies are losing big sums on fraudulent claims. But is there a way by which insurers can sniff out fraud in real time while the claim is under processing?

With Cognitive AI technologies available today, this is achievable. All you need is a system that analyses hundreds and thousands of combinations of symptoms, diagnoses and comes up with possible suggested treatments. The suggestions are based on the learnings from past instances of cases that has been exposed to the AI system.

The suggested treatments’ tentative cost — based on the location, hospital, etc., is compared with the actual cost of the treatment. If the difference suggests an anomaly, then the case is flagged for review.

Automated processing of medical invoices

Now if your Fraud Analyzer finds no problem with a claim, how can you expedite its processing? Processing requires gathering information from all medical invoices, categorizing them into benefit buckets, and then finalizing the amount allowed under each head. Advanced systems can automate this entire process, ruling out manual intervention in most of these cases.

Recent AI systems have the capability of extracting line items from a scanned medical invoice image. This is achieved through a multistep process, outlined below.

  1. Localizing text on the medical invoice. This gives the bounding boxes around all texts.
  2. Running all localized boxes against a Scene Text Decoder trained using a LSTM and a Sequence Neural network.
  3. Applying Levenshtein Distance Correction for better accuracy.
  4. Mapping each line item against an insurer specific category.

Each line item is iterated over and looked up against the policy limits to get its upper limit. Each line item amount is aggregated to finally get the final settlement amount.

If the final settlement amount is within the limits set for straight through processing and no flags are raised by the Fraud, Abuse & Wastage Analyzer, then the claim is sent to billing for processing.

Moving Ahead With AI Enabled Claims
Today, AI transforms the insurance claims cycle with greater accuracy, speed and productivity, at a fraction of the cost (in the long run) — while delivering enhanced decision making capabilities and a superior experience in customer service. While, in the past, these innovations were overlooked and undervalued for the impact they produced — the insurers of today need to identify the proper use cases that match their organization’s needs and the significant value they can deliver to the customers of tomorrow. The cardinal rule is to — start small through feasible pilots, that will first bring lost dividends back into the organization.


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How Smarter Sales Apps Are Reinventing the Frontlines of Insurance Distribution

The insurance industry thrives on relationships—but it can only scale through efficiency, precision, and timely distribution. While much of the digital transformation buzz has focused on customer-facing portals, the real transformation is happening in the field, where modern sales apps are quietly driving a smarter, faster, and more empowered agent network.

Let’s explore how mobile-first sales enablement platforms are reshaping insurance sales across prospecting, onboarding, servicing, renewals, and growth.

The Insurance Agent Needs More Than a CRM

Today’s insurance agent is not just a policy seller—they’re also a financial advisor, data gatherer, service representative, and the face of the brand. Yet many still rely on paper forms, disconnected tools, and manual processes.

That’s where intelligent sales apps come in—not just to digitize, but to optimize, personalize, and future-proof the entire agent journey.

Real-World Use Cases: What Smart Sales Apps Are Solving

Across the insurance value chain, sales agent apps have evolved into full-service platforms—streamlining operations, boosting conversions, and empowering agents in the field. These tools aren’t optional anymore, they’re critical to how modern insurers perform. Here’s how leading insurers are empowering their agents through technology:

1. Intelligent Prospecting & Lead Management

Sales apps now empower agents to:

  • Prioritize leads using filters like policy type, value, or geography
  • Schedule follow-ups with integrated agent calendars
  • Utilize locators to look for nearby branch offices or partner physicians
  • Register and service new leads directly from mobile devices

Agents spend significantly less time navigating through disjointed systems or chasing down information. With quick access to prioritized leads, appointment scheduling, and location tools—all in one app—they can focus more on meaningful customer interactions and closing sales, rather than administrative overhead.

2. Seamless Policy Servicing, Renewals & Claims 

Sales apps centralize post-sale activities such as:

  • Tracking policy status, premium due date, and claims progress
  • Sending renewal reminders, greetings, and policy alerts in real-time
  • Accessing digital sales journeys and pre-filled forms.
  • Policy comparison, calculating premiums, and submitting documents digitally
  • Registering and monitoring customer complaints through the app itself

Customers receive a consistent and seamless experience across touchpoints—whether online, in-person, or via mobile. With digital forms, real-time policy updates, and instant access to servicing tools, agents can handle post-sale tasks like renewals and claims faster, without paperwork delays—leading to improved satisfaction and higher retention.

3. Remote Sales using Assisted Tools

Using smart tools, agents can:

  • Securely co-browse documents with customers through proposals
  • Share product visualizations in real time
  • Complete eKYC and onboarding remotely.

Agents can conduct secure, interactive consultations from anywhere—sharing proposals, visual aids, and completing eKYC remotely. This not only expands their reach to customers in digital-first or geographically dispersed markets, but also builds greater trust through real-time engagement, clear communication, and a personalized advisory experience—all without needing a physical presence.

4. Real-Time Training, Performance & Compliance Monitoring

Modern insurance apps provide:

  • On-demand access to training material
  • Commission dashboards and incentive monitoring
  • Performance reporting with actionable insights

Field agents gain access to real-time performance insights, training modules, and incentive tracking—directly within the app. This empowers them to upskill on the go, stay motivated through transparent goal-setting, and make informed decisions that align with overall business KPIs. The result is a more agile, knowledgeable, and performance-driven sales force.

5. End-to-End Sales Execution—Even Offline

Advanced insurance apps support:

  • Full application submission, from prospect to payment
  • Offline functionality in low-connectivity zones
  • Real-time needs analysis, quote generation, and e-signatures
  • Multi-login access with secure OTP-based authentication

Even in low-connectivity or remote Tier 2 and 3 markets, agents can operate at full capacity—thanks to offline capabilities, secure authentication, and end-to-end sales execution tools. This ensures uninterrupted productivity, faster policy issuance, and adherence to compliance standards, regardless of location or network availability.

6. AI-Powered Personalization for Health-Linked Products

Some forward-thinking insurers are combining AI with health platforms to:

  • Import real-time health data from fitness trackers or health apps 
  • Offer hyper-personalized insurance suggestions based on lifestyle
  • Enable field agents to tailor recommendations with more context

By integrating real-time health data from fitness trackers and wellness apps, insurers can offer hyper-personalized, preventive insurance products tailored to individual lifestyles. This empowers agents to move beyond transactional selling—becoming trusted advisors who recommend coverage based on customers’ health habits, life stages, and future needs, ultimately deepening engagement and improving long-term retention.

The Mantra Labs Advantage: Turning Strategy into Scalable Execution

We help insurers go beyond surface-level digitization to build intelligent, mobile-first ecosystems that optimize agent efficiency and customer engagement—backed by real-world impact.

Seamless Sales Enablement for Travel Insurance

We partnered with a leading travel insurance provider to develop a high-performance agent workflow platform featuring:

  • Secure Logins: Instant credential-based access without sign-up friction
  • Real-Time Performance Dashboards: At-a-glance insights into daily/monthly targets, policy issuance, and collections
  • Frictionless Policy Issuance: Complete issuance post-payment and document verification
  • OCR Integration: Auto-filled customer details directly from passport scans, minimizing errors and speeding up onboarding

This mobile-first solution empowered agents to close policies faster with significantly reduced paperwork and data entry time—improving agent productivity by 2x and enabling sales at scale.

Engagement + Analytics Transformation for Health Insurance

For one of India’s leading health insurers, we helped implement a full-funnel engagement and analytics stack:

  • User Journey Intelligence: Replaced legacy systems to track granular app behavior—policy purchases, renewals, claims, discounts, and drop-offs. Enabled real-time behavioral segmentation and personalized push/email notifications.
  • Gamified Wellness with Fitness Tracking: Added gamified fitness engagement, with rewards based on step counts and interactive nutrition quizzes—driving repeat app visits and user loyalty.
  • Attribution Tracking: Trace the exact source of traffic—whether it’s a paid campaign, referral program, or organic source—adding a layer of precision to marketing ROI.
  • Analytics: Integrated analytics to identify user interest segments. This allowed for hyper-targeted email and in-app notifications that aligned perfectly with user intent, driving both relevance and response rates.

Whether you’re digitizing field sales, gamifying customer wellness, or fine-tuning your marketing engine, Mantra Labs brings the technology depth, insurance expertise, and user-first design to turn strategy into scalable execution.

If you’re ready to modernize your agent network – Get in touch with us to explore how we can build intelligent, mobile-first tools tailored to your distribution strategy. Just remember, the best sales apps aren’t just tools, they’re growth engines; and field sales success isn’t about more apps. It’s about the right workflows, in the right hands, at the right time.

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